Good Practices – Internationale Lösungen  Archivierungssysteme und Vertrauenswürdigkeit Dr. Uwe Borghoff, Universität der Bundeswehr München, Institute for Software Technology  Preserving Born-Digital Public Records at The National Archives Adrian Brown, Head of Digital Preservation, The National Archives, UK  Das deutsche Projekt kopal - Kooperativer Aufbau eines Langzeitarchivs digitaler Informationen Tobias Steinke, Projektleiter kopal der Deutschen Nationalbibliothek

Archivierungssysteme und Vertrauenswürdigkeit Dr. Uwe Borghoff, Universität der Bundeswehr München, Institut für Softwaretechnologie

Wien, 18. April 2007 Folie 3 Decision Process

Wien, 18. April 2007 Folie 4 Developing the Criteria Catalog

Wien, 18. April 2007 Folie 5 Criteria Catalog General Attributes  Overall system architecture –Design principles, compliance with standards or recommendations (e.g, OAIS, OAI etc.)  Explicit long-term features –E.g., file format registry, preservation meta-data scheme  Object organization –E.g., single object, collections, identification  Metadata organization + Rights / Role management –Consumer / producer / archive operator  Functions –Ingest / access / archival storage / administration

Wien, 18. April 2007 Folie 6 Criteria Catalog General Attributes (cont’d)  System / application integration –Library system / publishing system / other archives –federation / cooperation / user communities  Software architecture  Hardware basis

Wien, 18. April 2007 Folie 7 Criteria Catalog Functional Attributes (ingest)  Accepted submission formats  Object format / identification –E.g., file format restrictions  Object organization –E.g., hierarchies, links, versions, variants  Access procedures for producers –meta-data scheme incl. meta-data entry procedure Batch ingest / conversion / (formal) quality checking / dedicated workflow For meta-data: manually / automatic extraction / 3rd party –Overall throughput

Wien, 18. April 2007 Folie 8 DigiTool-Workflow at the Bayerische Staatsbibliothek

Wien, 18. April 2007 Folie 9 Criteria Catalog Functional Attributes (access)  Access procedure for consumer –Remote vs. local / multilingual / help system / notification services / communication protocols  Search / retrieval –Metadata indexes / navigation / full text search / inspection of class methods  Dissemination form of objects / metadata –Conversion on the fly / on demand  Accounting, e.g. as part of a Digital Rights Management  Federation –access or replication transparency  Interoperation

Wien, 18. April 2007 Folie 10 Criteria Catalog Functional Attributes (storage)  Physical storage –media / interfaces / abstraction  Limits –e.g., number / size of objects (or relations)  Conceptional organization of objects and metadata –Object format (file format) / object identification  Versions (time lines) vs. Variants (manifestations)  Relationships object – metadata –E.g., multiplicity (simultaneous support of various schemes)  Mapping of conceptual organization to logical elements –E.g., files / database tables)

Wien, 18. April 2007 Folie 11 Criteria Catalog Functional Attributes (admin)  Access procedures for administrators –Local / remote / special protection  Administration of object and metadata –Deletion of collection / reorganization –Updates (for new elements) / controlled vocabulary  Administration of user access –OAIS-roles like producer / consumer / admin / management  Object related rights  Administration of physical storage –E.g., allocation of storage for objects / collections / roles

Wien, 18. April 2007 Folie 12 Criteria Catalog Functional Attributes (admin cont’d )  Access to internal interfaces –E.g., to basic database schemes / storage system  Configuration / scaling –E.g., scalability transparency  Disaster management / Trustworthiness  Backup / recovery –Redundancy / replication / fragmentation for availability  Monitoring / reporting –Trouble ticket systems / error reports / statistics / metrics

Wien, 18. April 2007 Folie 13 Criteria Catalog Non-Functional Attributes  Product Costs –Initial purchase / license / leasing / maintenance / updates –Training –Personal resources –Initial installation / operating  End user support, e.g., hotline / newsletter / FAQ  Long-term preservation, e.g., monitoring applied (embedded) technologies / media migration  Quality w.r.t. manufacturer / product / support –Company structure / development status –Market penetration / user community

Wien, 18. April 2007 Folie 14 Persistent Identifier METS-like exportControlled vocabulary preservation metadata UVC or comparable LTA features DIASyes noplanned? MyCoReyesno (XML export) no DigiToolyes no DSpaceyesplannedno EPrintsyes no Comparison

Preserving Born-Digital Public Records at The National Archives Adrian Brown, Head of Digital Preservation at The National Archives, UK

Wien, 18. April 2007 Folie 16 The National Archives (UK)

Wien, 18. April 2007 Folie 17 The National Archives (UK)  Both a government department and executive agency of the Secretary of State for Constitutional Affairs  Established 2003, brings together: –Public Record Office (1838) –Historical Manuscripts Commission (1869) –Office of Public Sector Information (2005) –Her Majesty’s Stationery Office (1786)  Based at Kew, London  Employs 580 staff

Wien, 18. April 2007 Folie 18 Collection  One of the largest archival collections in the world  Unbroken span of records from 11 th century to present day  180 kilometres of paper records  250 TB of digitised and born-digital records  400 TB new transfers scheduled by 2009

Wien, 18. April 2007 Folie 19 Drivers for change  eGovernment  2004/5 Modernising Government targets  Freedom of Information  New audiences and improving access  Increased efficiencies

Wien, 18. April 2007 Folie 20 Drivers for change …to terabytes From kilometres…

Wien, 18. April 2007 Folie 21 Vision  Lead and transform information management  Guarantee the survival of today’s information for tomorrow  Bring history to life for everyone

Wien, 18. April 2007 Folie 22 Developments at TNA  National Digital Archive of Datasets (1996)  PRONOM (2002)  Digital Archive (2003)  Web Archiving Programme (2003)  Electronic Records Online (2005)  Seamless Flow ( )  Shared Services (2007-?)

Wien, 18. April 2007 Folie 23 National Digital Archive of Datasets  Established in 1996  Operated under contract by University of London  Holds over 150 datasets dating back to

Wien, 18. April 2007 Folie 24 NDAD

Wien, 18. April 2007 Folie 25 PRONOM  An online technical registry  A resource for anyone requiring impartial and definitive information about the file formats, software products and other technical components required to support long-term access to electronic records and other digital objects of cultural, historical or business value  A knowledge base to support automated preservation services

Wien, 18. April 2007 Folie 26 PRONOM  2002: First version released (internal)  2003: Made available on the Web  2005: Major new version released  2006: PRONOM Unique Identifier scheme launched  2007: New releases as part of Seamless Flow

Wien, 18. April 2007 Folie 27 PRONOM

Wien, 18. April 2007 Folie 28 Digital Archive  Operational in April 2003  Secure (air-gapped) storage for born-digital public records  Scalable storage to >1 PB  Records stored in robotic tape libraries with secure off-site backup  Metadata stored in Oracle database

Wien, 18. April 2007 Folie 29 Web Archiving Programme  Selection Based on 6 core functions of government Frequency based on content analysis and topicality 11 sites collected weekly 53 sites collected biannually Flexible collection of additional sites Now expanding to whole of.gov.uk domain

Wien, 18. April 2007 Folie 30 Web Archiving Programme  Contract with Internet Archive , and with European Archive from 2005 –Regular crawls  Member of UK Web Archiving Consortium –Special crawls  Supporting UK website rationalisation  Developing UK web archiving strategy

Wien, 18. April 2007 Folie 31 Web Archiving Programme

Wien, 18. April 2007 Folie 32 Electronic Records Online

Wien, 18. April 2007 Folie 33 Seamless Flow Passive Preservation Appraisal & Selection Transfer Active Preservation Resource Discovery Delivery & Presentation

Wien, 18. April 2007 Folie 34 Seamless Flow  Macro appraisal system for electronic records  Online transfer systen  New passive preservation system based on Digital Archive  New active preservation system centred on PRONOM  New version of Electronic Records Online

Wien, 18. April 2007 Folie 35 Titel einfügen

Wien, 18. April 2007 Folie 36 Shared Preservation Services  Intermediate archive for central government  Preservation of semi-current records for years  Eliminates wasteful duplication of effort  Passive preservation storage may be contracted- out  Active preservation services provided by TNA  Currently seeking initial funding for 5 years

Wien, 18. April 2007 Folie 37 Collaboration  PLANETS  InSPECT  Preserv  Global Digital Format Registry

Wien, 18. April 2007 Folie 38 The National Archives (UK) Thank you!

Das deutsche Projekt kopal - Kooperativer Aufbau eines Langzeit- archivs digitaler Informationen Tobias Steinke, Projektleiter kopal der Deutschen Nationalbibliothek

Wien, 18. April 2007 Folie 40 Übersicht  Motivation  Organisation  Technische Lösung  Stand und Ausblick

Wien, 18. April 2007 Folie 41 kopal: Motivation  Neues Gesetz über die Deutsche Nationalbibliothek –Pflichtabgabe und Sammelauftrag auch für Netzpublikationen –Bisher bereits digitale Publikationen auf Datenträgern (z. B. CD- ROM) –Deutsches Musikarchiv: Sammlung von digitaler Musik –Seit Mitte 2006  Hoher Bedarf bei vielen deutschen Institutionen nach Langzeitspeicher für digitales Material  Bereits vorhandenen Materialen: Elektronische Dissertationen (DissOnline), E-Journals, Digitalisate  Zukünftig: E-Books, Webseiten

Wien, 18. April 2007 Folie 42 kopal: Organisation  BMBF-gefördertes Projekt (2004 – 2007)  Partner und Rollen: –Deutsche Nationalbibliothek: Gesamtprojektleitung, Nutzung, Softwareentwicklung (koLibRI) –Niedersächsische Staats- und Universitätsbibliothek, Göttingen: Nutzung, Softwareentwicklung (koLibRI) –IBM Deutschland: Softwareentwicklung (DIAS) –Gesellschaft für wissenschaftliche Datenverarbeitung Göttingen (GWDG): Systemhosting

Wien, 18. April 2007 Folie 43 kopal: Systemübersicht GWDG (Göttingen) DIAS von IBM Konto 1 Konto 2 SUB Göttingen Deutsche Nationalbibliothek (Frankfurt) Lokale Software

Wien, 18. April 2007 Folie 44 kopal: Technische Lösung  Kern basiert auf DIAS von IBM für die Niederländische Nationalbibliothek und auf Standardsoftware  Folgt dem OAIS-Referenzmodell  Mandantenfähigkeit: Logisch getrennte Speicherbereiche  Open-Source-Software für lokale Anbindung: koLibRI (kopal Library for Retrieval and Ingest)  Offenes Archivobjektformat mit speziellen Metadaten zur Langzeitarchivierung (Universelles Objektformat)  Langzeitverfügbarkeit durch zukünftige Dateiformatmigration (Konvertierung und Versionsverwaltung)  Datensicherung durch Dienstleister (GWDG)

Wien, 18. April 2007 Folie 45 kopal: Stand und Ausblick  DIAS in Göttingen installiert und produktiv nutzbar  koLibRI als Vorversion bereits frei verfügbar  Projektende:  Entwicklung von Nachnutzungsszenarien –Teilnehmer: Archivieren bei DNB oder SUB Göttingen –Mandant: Eigens Konto im Göttinger DIAS –Eigenbetrieb: Weiteres DIAS-System 

Good Practices – Österreichische Aktivitäten  Die digitale Zukunft im Österreichischen Staatsarchiv GD Dr. Lorenz Mikoletzky, Österreichisches Staatsarchiv  Langzeitarchivierung elektronischer Dokumente – eine neue Herausforderung für Nationalbibliotheken GD Dr. Johanna Rachinger, Österreichische Nationalbibliothek