GPO Commodity Marketing April, 2013 Best Run Global Purchasing Training Documentation: Hubwoo (SRM) Marketing Catalog Order Process GPO Commodity Marketing April, 2013 This documentation is only for orders to the territory of the U.S.

Objectives: At the end of this session, you will be able to: find the SAP Marketing Catalog order items and give-away articles create/complete a Shopping Cart understand the approval process PLEASE INSERT NOTES FOR YOUR TRAINING Example: First of all let‘s start with the objectives of the training. At the end of the lesson, you will be able to… From this objectives we derive the agenda of this presentation, which will be shown on the next slide….

Agenda 1. Marketing Catalog in general and preconditions 2. Order give-away articles on SAP cost center 2.1 Finding Hubwoo (formerly SRM) in Corporate Portal 2.2 Finding the Global SAP Marketing Catalog 2.3 Ordering items and give-away articles 2.4 Completion of the Shopping Cart 2.5 Approval process 3. Orders for private use

1. Global Merchandise Catalog in general and preconditions If you have any special product requirements, please contact Chamberlain Marketing Group directly (sap.customer.service@brandoncompany.com) to discuss the possibilities. After discussing your request with the vendor please create the order “manually” in the Marketing catalog (→ Promotional items) based on an offer provided by SC Communications (Chamberlain Marketing Group). For instructions how to create a Shopping Cart please follow this link.

2. Order give-away articles on SAP cost center Please check your local Code of Conduct concerning the allowed value of presents. Defined vendor for the U.S. is SC Communication‘s with its sub- vendor Chamberlain Marketing Group - Vendor ID 90734274. (For deliveries outside US territory please use Brandon AB with Vendor ID 90733510). More information about the U.S. vendor - you could find under http://www.sc-communication.com/en/ and http://www.cmgestore.com/corp/ Only if you have any special requirements that are not covered by the standard assortment that is in the SAP Shop (Merchandise Catalog), the vendor could also fulfill custom orders.

2.1 Finding Hubwoo (formerly SRM) in the Corporate Portal

2.2 Finding the Global SAP Merchandise Catalog

2.3 Ordering items and give-away articles (I)

2.3 Ordering items and give-away articles (II)

2.4 Completion of the Shopping Cart (I) Click on Details (to add/check Account Assignment, Delivery Address, Notes and Attachment)

2.4 Completion of the Shopping Cart (II) Check data in Account Assignment If shipment goes not to your office address please add under Delivery Address/Performance Location the place of delivery.

2.4 Completion of the Shopping Cart (III) Add Notes and Attachments Add Vendor Text for supplier if: You need delivery on a special delivery date You have any additional remark/request for the supplier. Add an Internal Note for Accounts Payable. Following information are required for presents/vouchers: Recipient of presents/vouchers Reason or event of presents/vouchers If external recipient: company of recipient If internal recipient: legal entity of employee like SAP AG, SAP Germany. Please be aware that this information has to be added for each line item.

2.4 Completion of the Shopping Cart (IV) 1. Having checked/added all required information click on Next. 2. Click on Order if you have completed your Shopping Cart.

2.5 Approval Process When the process of Shopping Cart creation is finalized you will receive a Shopping Cart (SC) number and the cost center manager will get an email with the request to approve the SC. Depending on the amount of your order, the approval will run through different approval workflows (cost center manager, management).  That means that there could be a few days difference between the creation of the Shopping Cart and the receipt of the Purchase Order by the supplier. To find out how to check the status and how to find the actual approver of your SC please follow this link.

3. Orders for private use SAP employees will get special conditions on the public Merchandise Online Shop for private orders. Visit www.sapmerchandise.com. 2. Click Login 2. Enter email address and click on Login.

Thank you Contact information: Meike Grupe GPO CP Merchandise SAP AG meike.grupe@sap.com