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Period End Closing in Financial Accounting SAP Best Practices Baseline Package SAP Best Practices.

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Präsentation zum Thema: "Period End Closing in Financial Accounting SAP Best Practices Baseline Package SAP Best Practices."—  Präsentation transkript:

1 Period End Closing in Financial Accounting SAP Best Practices Baseline Package SAP Best Practices

2 Scenario Overview – 1 Purpose The closing operations component helps you prepare and carry out the activities required for day-end, month-end and year-end closing. For this purpose, the system provides a series of standard reports that can be used to generate evaluations and analyses of the posted account balances directly. Benefits The system helps you to carry out the following: create the balance sheets and P&L statements and document the posting data. Key process flows covered day-end closing, month-end closing and year-end closing. Purpose and Benefits:

3 Scenario Overview – 2 Required SAP EHP3 for SAP ERP 6.0 EhP3 Company roles involved in process flows Finance Manager Accounts Payable Manager Accounts Receivable Manager SAP Applications Required:

4 Scenario Overview – 3 Day-end closing in Financial Accounting Update Exchange Rates Gaps in Document Number Assignment Invoice Numbers Allocated Twice Display Compact Document Journal. Detailed Process Description:

5 Scenario Overview – 4 Month-end closing in Financial Accounting (I) Update Exchange Rates Gaps in Document Number Assignment Invoice Numbers Allocated Twice Open and Close Posting Periods Enter Recurring Entries Post Recurring Entries Run Batch Input Session Automatic Clearing of GR/ IR Account special process Analyze GR/ IR Clearing Accounts Automatic Clearing of GR/ IR Account Post Adjustment Entries Detailed Process Description:

6 Scenario Overview – 5 Month-end closing in Financial Accounting (II) Foreign Currency Revaluation Post Tax Payable Advance Return for Tax on Sales/ Purchases EC Sales List Foreign Trade Regulation Reports Z4 Foreign Trade Regulation Reports Z5A Comparison Documents/ Transaction Figures Close Previous Accounting Period Balance Interest Calculation Display Document Journal Financial Statement. Detailed Process Description:

7 Scenario Overview – 6 Year-end closing in Financial Accounting Create Factory Calendar for New Year Carry Forward AP/ AR Balances Carry Forward GL Balances Re-grouping Receivables/ Payables Balance Confirmation Receivable Balance Confirmation Payable Final Close and Release Financial Reporting Close Previous Accounting Period Display Document Journal. Detailed Process Description:

8 Process Flow Diagram Process 1, Day-End Closing Finance Manager Event Process Decision Update Exchange Rates UpdatingEvaluationReporting Display Compact Document Journal Invoice Numbers Allocated Twice Gaps in Document Number Assignment

9 Process Flow Diagram Process 2, Month-End-Closing (I) Finance Manager Event Proces s Decisi on Update Exchange Rates UpdatingEvaluationPosting Proces s Decisi on Open and Close Posting Periods Close Previous Accounting Period Comparison Documents/ Transaction Figures Gaps in Document Number Assignment Invoice Numbers Allocated Twice Post Adjustment Entries Foreign Currency Revaluation Post Tax Payable Advance Return for Tax on Sales / Purchases Post Recurring Entries Enter Recurring Entries Run Batch Input Session Balance Interest Calculation 54632

10 Process Flow Diagram Process 2, Month-End-Closing (II) Finance Manager Accounts Payable Manager Event ClearingReporting Analyze GR/ IR Clearing Account Automatic Clearing of GR/ IR Account Foreign Trade Regulation Reports Z5A Foreign Trade Regulation Reports Z4 EC Sales List Automatic Clearing of GR/ IR Account Special Process Display Document Journal Financial Statement 56234

11 Process Flow Diagram Process 3, Year-End-Closing Finance Manager Accounts Payable Manger Event Accounts Receivable Manager Proces s Decisio n Regrouping Receivables/ Payables Updating GL = General Ledger Carry Forward GL Balances Carry Forward AP/ AR Balances Create Factory Calendar for New Year Display Document Journal Final Close and Release Financial Reporting Balance Confirmation Payable Balance Confirmation Receivable Reporting Close Previous Accounting Period

12 Legend SymbolDescriptionUsage Comments Band: Identifies a user role, such as Accounts Payable Clerk or Sales Representative. This band can also identify an organization unit or group, rather than a specific role. The other process flow symbols in this table go into these rows. You have as many rows as required to cover all of the roles in the scenario. Role band contains tasks common to that role. External Events: Contains events that start or end the scenario, or influence the course of events in the scenario. Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario. Flow line (dashed): Line indicates flow to infrequently- used or conditional tasks in a scenario. Line can also lead to documents involved in the process flow. Connects two tasks in a scenario process or a non-step event Business Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Process that happens during the scenario Does not correspond to a task step in the document Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario Corresponds to a task step in the document Process Reference: If the scenario references another scenario in total, put the scenario number and name here. Corresponds to a task step in the document Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and the step numbers from that scenario here Corresponds to a task step in the document Process Decision: Identifies a decision / branching point, signifying a choice to be made by the end user. Lines represent different choices emerging from different parts of the diamond. Does not usually correspond to a task step in the document; Reflects a choice to be made after step execution SymbolDescriptionUsage Comments To next / From last Diagram: Leads to the next / previous page of the Diagram Flow chart continues on the next / previous page Hardcopy / Document: Identifies a printed document, report, or form Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Financial Actuals: Indicates a financial posting document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Budget Planning: Indicates a budget planning document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Manual Process: Covers a task that is manually done Does not generally correspond to a task step in a document; instead, it is used to reflect a task that is manually performed, such as unloading a truck in the warehouse, which affects the process flow. Existing Version / Data: This block covers data that feeds in from an external process Does not generally correspond to a task step in a document; instead, this shape reflects data coming from an external source; this step does not have any incoming flow lines System Pass / Fail Decision: This block covers an automatic decision made by the software Does not generally correspond to a task step in the document; instead it is used to reflect an automatic decision by the system that is made after a step has been executed. External to SAP Business Activity / Event Unit Process Process Reference Sub- Process Reference Proces s Decisio n Diagram Connection Hardcopy / Document Financial Actuals Budget Planning Manual Proces s Existing Version / Data System Pass/F ail Decisio n

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